Guide
Automate scheduling, rescheduling and interviewer coordination — directly inside Greenhouse.
Description
AI-powered interview scheduling built for Greenhouse.
Guide is the AI recruiting coordination platform that automates every step of interview scheduling for Greenhouse customers. By connecting directly to your ATS, Guide’s AI RC, Aria, handles interviewer load balancing, calendar invites, candidate communication, and last-minute changes — all while maintaining a VIP candidate experience.
Talent teams using Guide schedule interviews up to 7x faster, eliminate manual coordination work and deliver a consistent, branded experience for every candidate.
Features
Smarter panel interview scheduling
Guide AI automates even the most complex multi-interviewer scheduling scenarios. By learning individual interviewer preferences, availability patterns, and stage-based workflows, Guide instantly finds the optimal time slots—resolving conflicts and sending confirmations automatically.
Automated rescheduling and interviewer swaps
Guide AI instantly handles declines and cancellations by finding a new interviewer, updating calendars, and notifying everyone—with minimal recruiter or RC intervention. Over time, Guide learns from decline patterns to predict conflicts before they happen, minimizing last-minute changes and keeping interviews on track.
Resolve interviewer conflicts
When calendar conflicts arise, Guide AI automatically coordinates with interviewers via Slack or email to find alternatives and keep schedules intact. Recruiters and RCs stay in control with full visibility into every adjustment—no context switching or manual follow-up required.
Better calendar hygiene
Guide AI automatically keeps interviewer availability accurate by checking for time zone changes, OOO events, and workload limits. It reaches out proactively to confirm or update preferences, reducing reschedules and keeping interview data perfectly clean across systems.
